CORPORATE SOCIAL RESPONSIBILITY (CSR) POLICY
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PREAMBLE
Sun TV Network Limited (“The Company/ Sun TV”) endeavours to conduct its business in an economically, socially and environmentally sustainable manner that is transparent and ethical, and by adopting appropriate business processes and strategies for the benefit and development of the society. The Company is committed to undertake activities in accordance with the provisions of Section 135 of the Companies Act, 2013 and related Rules, as amended from time to time (“Act”), to fulfil its responsibilities as a corporate citizen
In this regard, Sun TV proposes to formulate the following objectives on a part of its CSR activity to be implemented whether directly or indirectly through like-minded non- profit organizations.VISION
To promote a Unified approach to CSR across all the divisions of the Company and to ensure the CSR policy is aligned with the core Values of Sun TV.OBJECTIVES
1. To address issues of education among the underprivileged and create employment opportunities through vocational skill training institute and educational support etc.
2. Provide financial assistance through educational scholarship programme for the children/ youth of lower and mid income group families.
3. To support NGOs and like-minded NGOs to undertake activities in the areas of financial literacy, school dropout prevention, career guidance, counselling, women empowerment, education awareness, advocacy of banking and safe and fair market practices, digital literacy etc.
4. Support the socially and economically underprivileged section of the society by providing opportunities to improve the quality of life.
5. To empower communities by providing financial and technical assistance for sustainable social activities such as developing infrastructure for training, education, etc.
6. To provide for development of Local Area (area in the city in which Sun TV’s Head/branch office are located) in terms providing assistance and infrastructure to local bodies, schools and public places.
7. Relief to victims of Natural Calamities, contribution to Prime Minister’s relief fund and for disaster management.
8. To undertake such other CSR activities permissible under Schedule VII of Act.
IMPLEMENTATION
Sun TV will implement its CSR activities directly or indirectly through NGOs/institutes/trusts as identified from time to time to achieve defined objectives. Such implementing agencies shall have an established track record as prescribed under the law.
Sun TV may also collaborate with any company’s CSR project to achieve its objectives.PROJECTS
Sun TV has identified the following CSR Programmes in line with the Schedule VII to the Companies Act, 2013, (“the Act”). Sun TV may undertake any activities specified hereunder based on comprehensive need assessment surveys of its stakeholders.:-
1. Eradicating hunger, poverty and malnutrition, promoting health care including preventive health care and sanitation [including contribution to the Swachh Bharat Kosh set-up by the Central Government for the promotion of sanitation] and making available safe drinking water
2. Supplementary education for the underprivileged children; Educational scholarship for the children/youth of lower income group, financial assistance to educational institutions to create awareness about science, sports etc. Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly and the differently abled and livelihood enhancement projects.
3. Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water.
4. Protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional art and handicrafts.
5. Measures for the benefit of armed forces veterans, war widows and their dependents, [Central Armed Police Forces (CAPF) and Central Para Military Forces (CPMF) veterans, and their dependents including widows].
6. Training to promote rural sports, nationally recognized sports, Paralympics sports and Olympic sports.
7. Contribution to Prime Minister’s Relief Fund or any other fund set up by the Central Government for socio economic development and relief and welfare of the schedule caste, tribes, other backward classes, minorities and women.
8. Contribution to incubators or research and development projects in the field of science, technology, engineering and medicine, funded by the Central Government or State Government or Public Sector Undertaking or any agency of the Central Government or State Government.
9. Grants to NGO’s, Trusts, Contributions to public funded Universities; Indian Institute of Technology (IITs); National Laboratories and autonomous bodies established under Department of Atomic Energy (DAE); Department of Biotechnology (DBT); Department of Science and Technology (DST); Department of Pharmaceuticals; Ministry of Ayurveda, Yoga and Naturopathy, Unani, Siddha and Homoeopathy (AYUSH); Ministry of Electronics and Information Technology and other bodies, namely Defense Research and Development Organization (DRDO); Indian Council of Agricultural Research (ICAR); Indian Council of Medical Research (ICMR) and Council of Scientific and Industrial Research (CSIR), engaged in conducting research in science, technology, engineering and medicine aimed at promoting Sustainable Development Goals (SDGs);
10. Rural development projects;
11. Slum area development. For the purposes of this item, the term `slum area' shall mean any area declared as such by the Central Government or any State Government or any other competent authority under any law for the time being in force; and.
12. Disaster management, including relief, rehabilitation and reconstruction activities
RESOURCES
1. Sun TV will provide 2% on its average of three consecutive years’ net profit for every year to undertake approved CSR activities.
2. Sun TV may on its own do specified CSR activities directly or in association with other companies / trusts created for the purpose.
3. Unutilized CSR fund for allocated projects will be used as corpus fund for the respective projects or use for other CSR projects as per the direction and approval of board of directors in line with the CSR Policy of the Company.
4. If the Company fails to spend the allocated CSR amount, the Board shall in its report made under clause(o) of sub-section (3) of section 134 of Companies Act, 2013, specify the reasons for not spending the amount.
BOARD OF DIRECTORS
The Board of Directors shall perform the following Role with respect to Administration of CSR activities of the Company carried out in accordance with this policy as under:
I. To approve the CSR Policy and the CSR Expenditure after taking into consideration the recommendations made by the CSR committee.
II. Ensure the CSR spending every financial year of at least 2% of average net profits made during immediately preceding three financial years, in pursuance with the Policy.
III. Ensure disclosure of the contents of the CSR Policy on the Company website.
IV. Preparation of annual report on the CSR activities in the prescribed format as per the Companies Act, 2013.
CSR COMMITTEE
The CSR Committee as constituted will be responsible for identification and implementation of CSR activities of the Company. CSR Committee will be responsible for:
1. Formulate and update CSR policy of Sun TV and place the same before the Board for approval.
2. Formulate and recommend to the Board an Annual Action Plan covering following that are in line with the CSR Policy of the Company:
a. The list of CSR activities, projects or programmes that are approved to be undertaken in the area of Schedule VII
b. Manner of the execution of such projects
c. Modalities of utilization of funds and implementation of schedule for the projects
d. Monitoring and reporting mechanism for the projects or programmes; and
e. Details of need and impact assessment, if any, for the project undertaken by the Company.
3. Recommend the amount of CSR expenditure to be incurred on the activities referred in clause (2) for approval of the Board.
4. Put monitoring mechanisms in place to track the progress of each project.
5. Undertake such other duties and responsibilities as specified under the Act and the CSR Rules.
CSR MANAGEMENT / EXECUTIVE COMMITTEE
A committee comprising such management employees of the Company as deemed fit by the CSR Committee shall be constituted to ensure smooth and timely execution of the projects undertaken by the Company. The Committee will review the proposals for CSR projects/programs/activities and apprise the CSR Committee on developments on regular basis.
MONITORING AND EVALUATION
CSR Committee will review periodically all Sun TV social initiatives and the report will be submitted to the board of directors.
The Company shall undertake impact assessment of its CSR projects/programs, if any, as required under the Act, through an independent agency.
REPORTING
Sun TV will make all the necessary disclosure and reporting as required under the Act and CSR Rules.
AMENDMENT
The Board of Directors of the Company, may at the recommendation of the CSR Committee or otherwise, are entitled to amend this Policy at any time. Any difficulties or ambiguities in the Policy will be resolved by the CSR Committee in line with the broad intent of the Policy and in consultation with the Board of Directors.
In the event of any inconsistency between this Policy and the applicable laws, the applicable laws will prevail.
The Policy shall stand amended in case of any statutory modifications / amendments in the Act or Rules pertaining to CSR to the extent of such amendment.
DISCLOSURE
All disclosures, display and reporting requirement related to CSR shall be made in accordance with the provisions of the Act and Rules made thereunder.
VERSION CONTROL
Sun TV 2.0 CSR POLICY was adopted by the Board of Directors of Sun TV Network Limited at their meeting held on 9th March 2022.
CODE OF PRACTICES AND PROCEDURES FOR FAIR DISCLOSURE OF UNPUBLISHED PRICE SENSITIVE INFORMATION (THE CODE)
Pursuant to SEBI (Prohibition of Insider Trading) Regulations, 2015)Sun TV Network Limited (the Company) shall adhere to the practices and procedures detailed in this Fair Disclosure Policy document, effective May 29, 2015 in order to ensure fair disclosure of events and occurrence that could potentially impact price of listed securities of the Company in the market.
The Company shall follow the Principles of Fair Disclosures detailed hereunder:
1. Prompt public disclosure of Unpublished Price Sensitive Information (UPSI) that would impact price discovery no sooner than credible and concrete information comes into being in order to make such information generally available.
2. Uniform and universal dissemination of UPSI to avoid selective disclosure.
3. The Company Secretary and Compliance Officer of the Company will act as a Chief Investor Relations Officer to deal with dissemination of information and disclosure of UPSI.
4. Prompt dissemination of UPSI that gets disclosed selectively, inadvertently or otherwise to make such information generally available.
5. Appropriate and fair response to queries on news reports and requests for verification of rumours by regulatory authorities.
6. Ensuring that information shared with analysts and research personnel is not UPSI.
7. Developing best practices to make transcripts or records of proceedings of meetings with analysts and other investor relations conferences on the official website to ensure official confirmation and documentation of disclosures made.
8. Handling of all UPSI on a need-to-know basis.
REMUNERATION POLICY
This policy on Nomination and Remuneration of Directors, Key Managerial Personnel and Senior Management has been formulated by the Nomination and Remuneration Committee (NRC or the Committee) and has been approved by the Board of Directors in compliance with Section 178 of the Companies Act, 2013 read along with the applicable rules thereto and Clause 49 of the Listing Agreement, as amended from time to time.
Objective and purpose:
(i.) To guide the board by laying down criteria and terms and conditions in relation to appointment and removal of Directors, Key Managerial Personnel and Senior Management.
(ii.) To evaluate the performance of the members of the Board.
(iii.) To recommend to the Board a policy, relating to the remuneration for Directors, Key Managerial Personnel and formulate criteria for remuneration payable to Senior Management Personnel and other employees.
(iv.) To provide Key Managerial Personnel and Senior Management performance based incentives / rewards relating to the Company’s operations.
(v.) To retain, motivate and promote talent and to ensure long-term sustainability of talented Senior Management and create competitive advantage through a structured talent review.
Definitions:
“Remuneration” means any money or its equivalent given or passed to any person for services rendered by him and includes perquisites as defined under the Income-tax Act, 1961;
“Key Managerial Personnel” means:
i) Managing Director, or Chief Executive Officer or Manager and in their absence, a Whole-time Director;
ii) Chief Financial Officer;
iii) Company Secretary; and
iv) Such other officer as may be prescribed.
“Senior Managerial Personnel” means the personnel of the company who are members of its core management team excluding Board of Directors. Normally, this would comprise all members of management, of rank equivalent to General Manager and above, including all functional heads.
APPOINTMENT AND REMOVAL OF DIRECTOR, KEY MANAGERIAL PERSONNEL AND SENIOR MANAGEMENT
i. The Committee shall identify and ascertain the integrity, qualification, expertise and experience of the person for appointment as Director, KMP or at Senior Management level and recommend his / her appointment, as per Company’s Policy. The Committee has authority to decide whether qualification, expertise and experience possessed by a person is sufficient / satisfactory for the position.
ii. The Company should ensure that it appoints or continues the employment of any person as Managing Director subject to the conditions laid down under Part I of Schedule V of the Companies Act, 2013.
iii. To ensure that the Company shall appoint or continue the service of any person as Independent Director subject to the provisions of Section 149 read with Schedule IV and other applicable provisions of the Act and Clause 49 of the Listing Agreement.
TERM / TENURE
a) Managing Director / Whole-time Director:
The Company shall appoint or re-appoint any person as its Executive Chairman, Managing Director or Executive Director for a term not exceeding five years at a time. No re-appointment shall be made earlier than one year before the expiry of term.
b) Independent Director:
An Independent Director shall hold office for a term up to five consecutive years on the Board of the Company and will be eligible for re-appointment on passing of a special resolution by the Company and disclosure of such appointment in the Board's report.
No Independent Director shall hold office for more than two consecutive terms of up to maximum of 5 years each, but such Independent Director shall be eligible for appointment after expiry of three years of ceasing to become an Independent Director.
Provided that an Independent Director shall not, during the said period of three years, be appointed in or be associated with the Company in any other capacity, either directly or indirectly.
At the time of appointment it should be ensured that the number of Boards on which such Independent Director serves is restricted to seven listed companies as an Independent Director and three listed companies as an Independent Director in case such person is serving as a Whole-time Director of a listed company or such other number as may be prescribed under the Act.
EVALUATION
The Committee shall carry out evaluation of performance of Director, KMP and Senior Management Personnel yearly or at such intervals as may be considered necessary.
REMOVAL
The Committee may recommend with reasons recorded in writing, removal of a Director, KMP or Senior Management Personnel subject to the provisions and compliance of the Companies Act, 2013, rules and regulations and the policy of the Company.
RETIREMENT
The Director, KMP and Senior Management Personnel shall retire as per the applicable provisions of the Act and the prevailing policy of the Company. The Board will have the discretion to retain the Director, KMP, Senior Management Personnel in the same position/ remuneration or otherwise even after attaining the retirement age, for the benefit of the Company.
POLICY FOR REMUNERATION TO DIRECTORS / KMP / SENIOR MANAGEMENT PERSONNEL
1) Remuneration to Managing Director / Whole-time Directors:
- a) The Remuneration/ Commission etc. to be paid to Managing Director / Whole-time Directors, etc. shall be governed as per provisions of the Companies Act, 2013 and rules made there under or any other enactment for the time being in force and the approvals obtained from the Members of the Company.
- b) The Nomination and Remuneration Committee shall make such recommendations to the Board of Directors, as it may consider appropriate with regard to remuneration to Managing Director / Whole-time Directors.
2) Remuneration to Non- Executive / Independent Directors:
- a) The Non-Executive / Independent Directors may receive sitting fees and such other remuneration as permissible under the provisions of Companies Act, 2013. The amount of sitting fees shall be such as may be recommended by the Nomination and Remuneration Committee and approved by the Board of Directors.
- b) All the remuneration of the Non- Executive / Independent Directors (excluding remuneration for attending meetings as prescribed under Section 197 (5) of the Companies Act, 2013) shall be subject to ceiling/ limits as provided under Companies Act, 2013 and rules made there under or any other enactment for the time being in force. The amount of such remuneration shall be such as may be recommended by the Nomination and Remuneration Committee and approved by the Board of Directors or shareholders, as the case may be.
- c) An Independent Director shall not be eligible to get Stock Options and also shall not be eligible to participate in any share based payment schemes of the Company.
- d) Any remuneration paid to Non- Executive / Independent Directors for services rendered which are of professional in nature shall not be considered as part of the remuneration for the purposes of clause (b) above if the following conditions are satisfied:
- i. The Services are rendered by such Director in his capacity as the professional; and
- ii. In the opinion of the Committee, the director possesses the requisite qualification for the practice of that profession.
3) Remuneration to Key Managerial Personnel and Senior Management:
- a) The remuneration to Key Managerial Personnel and Senior Management shall consist of fixed pay and incentive pay, in compliance with the provisions of the Companies Act, 2013 and in accordance with the Company’s Policy.
- b) The Fixed pay shall include monthly remuneration, employer’s contribution to Provident Fund, contribution to pension fund, pension schemes, etc. as decided from time to time.
- c) The Incentive pay shall be decided based on the balance between performance of the Company and performance of the Key Managerial Personnel and Senior Management, to be decided annually or at such intervals as may be considered appropriate.
IMPLEMENTATION
i. The Committee may issue guidelines, procedures, formats, reporting mechanism and manuals in supplement and for better implementation of this policy as considered appropriate.
ii. The Committee may delegate any of its powers to one or more of its members.
CODE OF CONDUCT FOR MEMBERS OF THE BOARD OF DIRECTORS & SENIOR MANAGEMENT
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POLICY ON DIVERSITY OF BOARD
BACKGROUND
The Securities and Exchange Board of India (SEBI) (Listing Obligations and Disclosure Requirements) Regulations, 2015 through its Article 19 and Part D of the Schedule II provides that the Nomination and Remuneration Committee should devise a Policy on Diversity of Board of Directors. Accordingly, the Nomination and Remuneration Committee of our Company (hereinafter referred to as Committee) formulated the Policy on Diversity of Board to assure that the Board is fully diversified and comprises of an ideal combination of executive and non- executive directors, including independent directors, with diverse backgrounds.
POLICY STATEMENT
The Company recognizes and believes that a diverse Board will enhance the quality of the decisions made by the Board by utilizing different skills, qualifications, professional experiences, knowledge, gender, background and other distinguished qualities etc. of the members of the Board. In the process of attaining a diverse Board based on the aforementioned criteria, the following should be taken into consideration.
That the Board appointments should be based on merit that complements and expands the skills, experience and expertise of the Board as a whole taking into account discrete characteristics reflected in the Individual members, that the Board might consider relevant to function effectively and efficiently. The composition of the Board shall be in accordance with the Articles of Association of the Company, the Companies Act, 2013, LODR Regulations as well as other statutory, regulatory and contractual obligations of the Company.
The Board shall have an optimum combination of Executive and Non-executive Directors and not less than fifty per cent of the Board of Directors shall comprise of Non-executive Directors. At least half of the Board should comprise of Independent Directors (where the Chairman of the Board is Executive) or at least one-third of the Board should comprise of Independent Directors (where the Chairman of the Board is Non-executive).
The Company shall continue to have at least one Woman Director on the Board to ensure that there is no gender inequality on the Board.
Knowledge and experience in domain areas such as Finance, Legal, Risk Management, Education sector, other Industry etc., should be duly considered while making appointments to the Board level. While appointing Independent Directors, care should be taken as to the independence of the proposed appointee.
REVIEW OF THE POLICY
The Committee will review this Policy periodically.
AMENDMENTS TO THE POLICY:
The Committee shall have the power to clarify any doubts or rectify any anomalies that may exist in connection with the effective execution of this Policy. The Board reserves the right to amend this Policy from time to time based on changing requirements as prescribed by SEBI/Stock Exchange(s) or any other appropriate Statutory Authority.
CODE OF CONDUCT FOR PREVENTION OF INSIDER TRADING
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The amended Code of Conduct for prevention of Insider Trading approved by the Board of Directors in their Meeting held on 20th March, 2019
1. The Company Secretary of the Company Mr. R. Ravi has been appointed as the Compliance Officer who shall report to the Board of Directors and in particular, shall provide reports to the Chairman of the Audit Committee at least once in a year.
2. The designated persons to be covered by this code of conduct on the basis of their role and function in the Company and the access that such role and function would provide to unpublished price sensitive information in addition to seniority and professional designation, shall include: -
- The Promoter, Managing Director, all Directors, Officers and Employees up to two levels below the Managing Director.
- All Managers, Heads of the Departments of Sales and Marketing Departments and all employees of the Finance and Secretarial Department of the Company, Intermediary or Fiduciary and material Subsidiary.
- The employees designated by the company to whom these trading restrictions shall be applicable, keeping in mind the objectives of this code of conduct.
3. All information shall be handled within the Company on a need-to-know basis and no unpublished price sensitive information (UPSI) shall be communicated to any person except in furtherance of legitimate purposes, performance of duties or discharge of legal obligations. The designated persons shall maintain the confidentiality of UPSI. The designated persons shall not pass on such information to any person directly or indirectly by way of making a recommendation for the purchase or sale of securities.
4. Designated Persons and immediate relatives of designated persons in the Company shall be governed by this internal code of conduct governing dealing in securities.
5. Designated persons may execute trades subject to compliance with Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations 2015 (Regulations). Towards this end, a notional trading window shall be used as an instrument of monitoring trading by the designated persons. The trading window shall be closed when the compliance officer determines that a designated person or class of designated persons can reasonably be expected to have possession of unpublished price sensitive information. Such closure shall be imposed in relation to such securities to which such unpublished price sensitive information relates. Designated persons and their immediate relatives shall not trade in securities when the trading window is closed. Trading restriction period can be made applicable from the end of every quarter till 48 hours after the declaration of financial results.
12. The formats for making applications for pre-clearance, reporting of trades executed, reporting of decisions not to trade after securing pre-clearance and for reporting level of holdings in securities once in 6 months by designated employees, are annexed to the Code of Conduct for Prevention of Insider Trading.
13. Without prejudice to the power of the Securities Exchange Board of India (SEBI) under the Act, disciplinary actions, including wage freeze, suspension, recovery, clawback etc., may be imposed, by the Company after due investigations for contravention of the code of conduct.
14. The code of conduct shall specify that in case it is observed by the Company that there has been a violation of Regulations, it shall inform the SEBI promptly.
15. Designated persons shall be required to disclose names and Permanent Account Number or any other identifier authorized by law of the following persons to the company on an annual basis and as and when the information changes:
- immediate relatives
- persons with whom such designated person(s) shares a material financial relationship
- Phone, mobile and cell numbers which are used by them
In addition, the names of educational institutions from which designated persons have graduated and names of their past employers shall also be disclosed on a one-time basis.
Explanation – The term “material financial relationship” shall mean a relationship in which one person is a recipient of any kind of payment such as by way of a loan or gift during the immediately preceding twelve months, equivalent to at least 25% of such payer’s annual income but shall exclude relationships in which the payment is based on arm’s length transactions.]
16. The Company shall formulate a process for how and when people are brought ‘inside’ on sensitive transactions. Individuals should be made aware of the duties and responsibilities attached to the receipt of Inside Information, and the liability that attaches to misuse or unwarranted use of such information.
DUTIES OF INDEPENDENT DIRECTOR
The independent directors shall—
(1) undertake appropriate induction and regularly update and refresh their skills, knowledge and familiarity with the company;
(2) seek appropriate clarification or amplification of information and, where necessary, take and follow appropriate professional advice and opinion of outside experts at the expense of the company;
(3) strive to attend all meetings of the Board of Directors and of the Board committees of which he is a member;
(4) participate constructively and actively in the committees of the Board in which they are chairpersons or members;
(5) strive to attend the general meetings of the company;
(6) where they have concerns about the running of the company or a proposed action, ensure that these are addressed by the Board and, to the extent that they are not resolved, insist that their concerns are recorded in the minutes of the Board meeting;
(7) keep themselves well informed about the company and the external environment in which it operates;
(8) not to unfairly obstruct the functioning of an otherwise proper Board or committee of the Board;
(9) pay sufficient attention and ensure that adequate deliberations are held before approving related party transactions and assure themselves that the same are in the interest of the company;
(10) ascertain and ensure that the company has an adequate and functional vigil mechanism and to ensure that the interests of a person who uses such mechanism are not prejudicially affected on account of such use;
(11) report concerns about unethical behaviour, actual or suspected fraud or violation of the company’s code of conduct or ethics policy;
(12) acting within his authority, assist in protecting the legitimate interests of the company, shareholders and its employees;
(13) not disclose confidential information, including commercial secrets, technologies, advertising and sales promotion plans, unpublished price sensitive information, unless such disclosure is expressly approved by the Board or required by law.
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POLICY ON PRESERVATION OF DOCUMENTS
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BACKGROUND
SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Regulations”) require every Listed Company to formulate a policy on Preservation of Documents which has to be approved by the Board of Directors. In this context, the following policy has been framed by the Board of Directors of Sun TV Network Limited.
OBJECTIVE OF THE POLICY
The objective of this Policy is to classify the documents, records and registers of the Company which are required:
(i) to be preserved permanently and
(ii) to be preserved for a period of not less than 8 years.
PRESERVATION OF DOCUMENTS
The Company shall preserve all its documents as per the requirements and provisions of the Companies Act, 2013 and the rules made there under, the Secretarial Standards, the Listing Regulations and any other law, rules, regulations as may be applicable to the Company from time-to-time.
Documents which are to be maintained permanently:
The Company shall maintain the following documents on a permanent basis:
a. The Original Signed and Stamped Memorandum of Association and the Articles of Association of the Company.
b. Minutes of General Meetings, Board Meetings and various Committee Meetings
c. Register of Members along with Index
d. Foreign Register of Members, if any
e. Register of loans, guarantee, security and acquisition made by the Company, if any
f. Register of investments not held in its own name by the company, if any
g. Register of contracts with related party and contracts and Bodies etc. in which directors are interested
h. Register of Charges, if any
i. Registers of Renewed and duplicate share certificates
j. Registers of Directors and KMP
k. Intellectual Property Documents shall include, but shall not be limited to Copyrights, Trademarks, Patents, and Industrial Designs. Intellectual Property Rights Documents that are owned by the Company shall be retained by the Company permanently.
After the expiry of the statutory retention period, the preserved documents may be destroyed.
Documents which are to be maintained for at least eight financial years:
a. Books of account together with the vouchers relevant to any entry in such books of account
b. Register of Debenture holders (including Foreign Register of Debentures) or Register for any other Securities issued by the Company, if any
c. Copies of all Annual Returns
d. Disclosure of Interest received from the Directors of the Company in the manner prescribed
e. Attendance Registers, Notices, Agenda, Notes on Agenda and other related papers of General Meetings, Board Meetings and various Committee Meetings
f. Instrument creating a Charge or modifying a Charge, if any
g. Changes to the Memorandum of Association and the Articles of Association, if any
h. Register of deposits accepted or renewed, if any
i. Tax Records - Tax records including, but not limited to documents concerning tax assessment, tax filings, proof of deductions, tax returns, appeal preferred against any claim made by the relevant tax Authorities, shall be maintained for a period of 8 years or for a period of 8 years after a final Order has been received with respect to any matter which was preferred for Appeal, as the case may be
MODE OF MAINTENANCE
The Company shall maintain these records either in physical or electronic mode. The applicable provisions of law, rules and regulations with regard to electronic maintenance of records shall be adhered to.
All the records shall be maintained as per the prescribed formats, if any, as amended from time-to-time under the various rules and regulations.
DISPOSAL AND DESTRUCTION OF RECORDS
After the expiry of the Statutory retention period, the preserved documents may be destroyed. Destruction of documents as a normal administrative practice shall be followed for the records which are duplicate/unimportant/irrelevant.
This applies to both Physical and Electronic Documents. The documents may be destroyed as follows:
a. Recycle non-confidential paper records;
b. Shred or otherwise render unreadable confidential paper records; or
c. Delete or destroy electronically stored data.
Contact information of the designated official of the Company who is responsible for assisting and handling investor grievances
Mr. R. Ravi
Company Secretary and Compliance Officer
Sun TV Network Limited
Murasoli Maran Towers
73, MRC Nagar Main Road, MRC Nagar,
Chennai - 600 028, Tamil Nadu, India.
Tel: +91 44 4467 6767
Fax: +91 44 4067 6161
Email: tvinfo@sunnetwork.in
Mr. Arunkumar
KFin Technologies Limited
Karvy Selenium Tower
B, Plot No. 31 & 32, Financial District
Gachibowli, Hydrabad - 500 032
Tel: +91 40 6716 2222
Fax: +91 40 2300 1153
Email: einward.ris@karvy.com